Migrate from Google Workspace

This guide walks you through migrating an organisation from Google Workspace to EUnifyer. Like the Microsoft migration, this is designed to be gradual with a coexistence period.

Migration Phases

Phase 1 — Set up EUnifyer

1. Deploy EUnifyer for your organisation
2. Configure your domain
3. Optionally federate EUnifyer with Google as an identity broker — users keep their Google credentials during transition

Phase 2 — Import data

1. Go to Admin → Switch → Organisation Import
2. Follow the Google Workspace import guide to create a service account with domain-wide delegation
3. Run the import for all users

Google Docs, Sheets, and Slides are automatically converted to Office formats (.docx, .xlsx, .pptx) during import and uploaded to EUnifyer Drive, where they can be edited with Collabora.

Phase 3 — Coexistence

Run both systems in parallel. Instead of manually running delta imports, enable automatic sync which runs daily and keeps EUnifyer up to date with changes in Google Workspace.

Setting up continuous sync:

1. Go to Admin → Data Sync
2. Select your Google credential
3. Choose which data types to sync (contacts, calendar, files, mail)
4. Set a schedule (default: daily at 2:00 AM UTC)
5. Enable — EUnifyer will automatically sync new data on schedule

You can also trigger a manual sync at any time from the sync dashboard. See Continuous Sync for details.

Phase 4 — Redirect third-party systems

Phase 5 — Email validation

Before porting your domain’s email, validate everything works inside EUnifyer first:

1. Import email — Your full Gmail archive is already in EUnifyer from Phase 2
2. Test internally — Users send and receive emails between EUnifyer mailboxes using the EUnifyer domain. This confirms delivery, spam filtering, and clients work without touching your live domain.
3. Test externally — Send/receive test emails to personal addresses to verify external delivery

Only proceed to the DNS cutover once email is fully validated.

Phase 6 — DNS cutover

Update MX records to point to EUnifyer’s mail server and decommission Google Workspace licences.

Email is the last thing you switch. Files, calendar, contacts, and SSO can all move first. The domain’s email routing only changes when you are confident the system works end to end.

What Gets Migrated

Delta Imports

After the initial import, run the import again to bring over only new items. EUnifyer skips previously imported data automatically.

Current limitation: One-directional (Google → EUnifyer). Bidirectional sync is on the roadmap.

For automatic daily sync instead of manual re-runs, see Continuous Sync.

Timeline Estimate